Administrator
About the Role
Job Title: Administrator
Location: Coatbridge
Compensation: £12.21 per hour, increasing to £12.71 after successful completion of 12-week probation period
Hours: Full-time (07:00 AM - 4:00 PM)
Overview
We are seeking a highly motivated and detail-oriented Administrator to join our dynamic team in Coatbridge. This is an exciting opportunity for someone with strong organizational skills who enjoys working in a fast-paced environment. The position is full-time, with a supportive probationary period offering growth potential and a pay increase upon completion.
As a key team member, you will play a vital role in ensuring the smooth day-to-day operations of our office. This role is ideal for someone who has a keen eye for detail, excellent communication skills, and a proactive approach to problem-solving.
We are dedicated to fostering an inclusive and diverse work environment. Applications from individuals of all backgrounds, abilities, and experiences are strongly encouraged. Join us to make a difference within an inclusive and forward-looking company.
Responsibilities
- Perform general administrative tasks, including filing, document management, and maintaining records.
- Produce timely and accurate reports, as required by managers.
- Handle incoming and outgoing communications (emails, phone calls, and mail) professionally and efficiently.
- Manage schedules, appointments, and calendars to support staff and business operations.
- Support colleagues on specific projects by providing timely and accurate administrative assistance.
- Ensure that office supplies are well-stocked and liaise with vendors when needed.
- Organize and maintain physical and digital document archives.
- Assist in ensuring compliance with company policies and procedures.
Qualifications
- Proven experience in an administrative or similar role is preferred,
- Proficiency in basic administrative practices, including familiarity with MS Office (Word, Excel, Outlook).
- Excellent organizational and multitasking abilities.
- Strong verbal and written communication skills.
- A valid UK driving license (essential).
- Strong attention to detail and a commitment to accuracy.
- Ability to work independently, as well as part of a team.
- A positive, can-do attitude with a willingness to learn.
Day-to-Day
- Begin your day by checking and responding to emails, organizing priorities, and scheduling tasks.
- Maintain an organized filing system for documents and ensure updates have been correctly added.
- Answer phone calls in a friendly and professional manner, assisting with inquiries and redirecting calls as needed.
- Coordinate with team members and managers to support ongoing projects, such as creating reports or updating records.
- Logistically support staff by booking meeting rooms and managing calendars.
- Review stock levels and order needed supplies to ensure smooth office operations.
- Ensure deadlines for administrative tasks are met by closely tracking activity and progress.
Our company is committed to building a safe, inclusive, and supportive work environment. We celebrate individuality and champion growth by recognizing the value of diverse experiences and perspectives. If you are organized, bring a great attitude, and meet the requirements above, we would love to hear from you!
Apply today and take the first step in joining our team!
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