Job Advertisement

Overview

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. This role is ideal for someone who thrives in a team-oriented environment, possesses excellent communication skills, and is proficient in Microsoft Office applications. The successful candidate will play a key role in supporting our administrative team and project managers, ensuring smooth operations and effective client and supplier liaison.

Responsibilities

• Assist the administrative team and project managers with day-to-day tasks.
• Manage and maintain databases efficiently.
• Create and manage new enquiries, ensuring all relevant documents are organised.
• Prepare accurate and timely quotes for clients.
• Generate and process job orders with attention to detail.
• Effectively liaise with clients and suppliers to maintain strong professional relationships.
• Handle multiple tasks simultaneously while maintaining high-quality standards.

Qualifications

• Proficiency in Microsoft Office Suite, including Access, Outlook, Excel, and Word.
• Strong verbal and written communication skills.
• Excellent telephone manner and interpersonal skills.
• Ability to thrive in a team-oriented environment.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines effectively.

Day-to-Day

• Work collaboratively with the administrative team and project managers to ensure smooth workflow.
• Communicate with clients and suppliers to address enquiries and provide updates.
• Maintain and update databases with accuracy and efficiency.
• Prepare and organize documents, quotes, and job orders as required.
• Provide general administrative support to ensure the team operates effectively.

Work Schedule:

• Monday to Friday, 8:00 AM to 4:30 PM, with some flexibility as needed.

Benefits

• Competitive pay rate, negotiable based on experience.
• Opportunity to work in a supportive and collaborative team environment.
• Gain valuable experience in database management, client relations, and administrative support.
• Flexible working hours to accommodate personal needs.

If you are a motivated individual with a passion for organization and teamwork, we encourage you to apply for this exciting opportunity. Join us and contribute to our success while developing your skills in a professional and dynamic environment.

 

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