AM2PM must process personal data (including sensitive personal data) so that we can provide our services – in doing so, we act as a data controller.
You may give your personal details to us directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. We must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with this privacy statement. At all times we will comply with current data protection laws.
Collection and use of personal data
- Purpose of processing and legal basis
- Legitimate interest
- Statutory/contractual requirement
- Recipients of data
Information to be provided when data is not collected directly from the data subject
- Categories of data
- Sources of data
Automated decision making
Links to external sites
Sale of the business
Changes to this privacy statement
Complaints or queries
Collection and use of personal data
A. Purpose of processing and legal basis
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
If you have opted-in we may also send you marketing information and news via email/ text. You can opt-out from receiving these at any time by clicking “unsubscribe” when you receive these communications from us.
In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:
- Your consent
- Where we have a legitimate interest
- To comply with a legal obligation that we have
- To fulfil a contractual obligation that we have with you
B. Legitimate interest
This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:
- Managing our database and keeping work-seeker records up to date;
- Providing work-finding services to you and our clients;
- Contacting you to seek your consent where we need it;
- Giving you information about similar products or services that you have used from us recently;
C. Statutory/contractual requirement
The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.) Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide work-finding services to you.
D. Recipient/s of data
The Company will process your personal data and/or sensitive personal data with the following recipients:
- Clients (whom we may introduce or supply you to)
- Former employers whom we may seek references from
- Payroll service providers who manage payroll on our behalf or other payment intermediaries whom we may introduce you to
- Other recruitment agencies in the supply chain
- Our pensions provider
- The HMRC. We are legally obliged to report your payment information to the HMRC (Real Time Reporting)
- Payroll or Time and Attendance software utilised by our clients
- The police or government bodies where we have a legal or statutory obligation to supply that information
- Our legal representatives, if required
- Auditors & Inspectors – From time to time we may be audited by third parties to ensure that we are operating a legally compliant and ethical business. These third parties may include:
- Government regulatory and enforcement audits
- Independent social compliance audits
- Client audits
Your data will be transferred across the AM2PM Group of companies (AM 2 PM Group Holdings Ltd) including AM2PM Recruitment Services Ltd, AM2PM Recruitment Solutions (Birmingham) Ltd, AM2PM Industrial Solutions Ltd. Our legal grounds for doing so is our legitimate interest to fulfil our administrative functions.
Information to be provided when data collected not from the data subject
Where you have applied for a job with us or made your CV searchable through jobsites or social media, we may have indirectly collected the following personal data on you:
- Contact & Location Details
- Details regarding your work history
- Details of your desired role, i.e. job type, industry, working hours, contract status etc
- Any other information you have provided on you CV
We will hold your information for no longer than is necessary for the purpose we collect it and as is required by law.
In order for us to fulfil our role as in providing work finding services to you, we will store your information for one year following the date of your registration or last day of assignment, whichever is later. If no services are provided at the end of this period, your details will be deleted.
Our ‘Data Retention Policy’ outlines the legal timescales to which we are required to keep hold of records of candidates who have worked for us.
Where we have obtained consent to process your personal data, we do so in line with our retention policy. Upon expiry of that period, the company will seek further consent from you. Where consent is not granted the company will cease to process your personal and sensitive personal data.
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time.
Where you have consented to the Company processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting our Data Protection Officer on [email protected]
Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.
There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.
If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
If you have submitted your CV through a jobsite, then you may have been subject to some form of automatic decision making. This is in the use of the search facilities provided by these sites, where a key word relevant to the vacancy is used to pick out information within CV’s as held on the site for the purpose of searching for candidates who may meet the key skills or experience relevant to that vacancy. We ensure that any search criteria do not inadvertently discriminate against candidates. This is not a purely automatic process, and candidates are subject to human intervention once filtered.
We may obtain data about you from cookies. These are are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.
The table below explains the cookies we use and why.
||Determine if the user is logged in or out
||Sign in is necessary to apply for jobs
||Collect browsing data for the purpose of improving the website and experience
Most web browsers allow some control of most cookies through the browser settings.
We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.
Links to external websites
The Company’s website may contains links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the Company’s website.
Sale of business
If the Company’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.
The Company takes every precaution to protect our users’ information.
Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your information.
The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet.
If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered.
Changes to this privacy statement
We will update this privacy statement from time to time. We will post any changes on the statement with revision dates. If we make any material changes, we will notify you.
Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact our Data Protection Officer, Natalie Hajzyk-Clegg, on [email protected]
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.